Job Description: Sales & Business Development Coordinator
Location: Remote (Latin America required)
Hours: United States Central Time Zone (8:00 AM – 5:00 PM)
Type: Full Time
Reports to: Sales Leader
Job Summary:
INGCO International is hiring a highly organized, strategic Sales & Business Development Coordinator to act as the operational engine behind our Founder-led sales motion.
This role exists for one primary reason: So the Founder only needs to show up to meetings fully prepared and ready to lead the conversation, without doing any research, preparation, or follow-up herself.
The Sales & Business Development Coordinator fully owns all behind-the-scenes sales execution, including account research and planning, meeting preparation, follow-up, scheduling, CRM updates, and deal coordination. This enables the Founder to focus exclusively on relationship-building and executive-level client conversations.
In addition to supporting the Founder in strategic, large-account, and complex sales, this role will also own the top-of-funnel outbound engine, targeting pre-approved government and enterprise contract vehicles. The Coordinator ensures outreach, qualification, and meeting booking are executed consistently and strategically.
This is not an administrative role. It is a business development coordination role for someone who understands how strategic selling actually works and who thrives on preparation, structure, and disciplined execution in a fast-paced, services-based environment.
You will act as the strategic sales brain and execution arm behind the Founder, ensuring every meeting is intentional, informed, well-prepared, and part of a broader account strategy, not a one-off conversation.
This role will be hired in Latin America and requires excellent English proficiency, as you will communicate professionally with U.S.-based clients, partners, and government stakeholders.
Sales & Business Development Coordinator Responsibilities
Founder Sales Orchestration (Primary Responsibility)
You are the single point of ownership for everything before and after a Founder-led sales meeting.
Before the meeting:
- Conduct deep account and stakeholder research
- Prepare briefing documents including:
- Account background and contract status
- Key stakeholders, roles, and influence
- Known needs, risks, and buying signals
- Suggested meeting agenda and talking points
- Ensure meetings align to a broader strategic account plan, not one-off conversations
After the meeting:
- Draft and send follow-up emails on behalf of the Founder
- Capture decisions, objections, and next steps
- Update CRM records and advance deal stages
- Coordinate proposals, materials, and internal follow-through
Strategic Account & Large-Account Support
- Support large account and multi-stakeholder sales motions
- Track multiple contacts within a single account
- Help plan account penetration strategies over time
- Ensure continuity across conversations, departments, and buying cycles
- Surface insights to the Founder about where to go deeper or escalate
Data Enrichment & Research
- Turn raw agency or enterprise lists into decision-maker maps using Apollo.io and Dripify
- Identify decision makers, buyers and leaders for target accounts
- Ensure only verified, direct contact information is used
- Maintain clean, structured account records for strategic selling
Sales Support & Coordination
- Own all pre-meeting preparation for sales calls (account research, context, notes, agendas)
- Schedule and manage all sales meetings and follow-ups
- Ensure the Founder’s calendar is fully optimized and protected
- Prepare talking points, summaries, and next-step notes for each opportunity
CRM & Pipeline Management
- Maintain accurate, up-to-date records in the CRM (Zoho)
- Track deal stages, next actions, timelines, and follow-ups
- Ensure all activity from meetings, email, and LinkedIn is logged
- Ensure no opportunity goes cold due to missed follow-up
- Prepare pipeline summaries and status updates
Sales Process Execution
- Draft and send follow-up emails after sales calls
- Coordinate proposal and contract preparation
- Track outstanding proposals and decision timelines
- Support basic qualification and early-stage sales conversations as needed
Research & Prospect Support
- Conduct prospect and account research prior to meetings
- Compile background information, industry context, and client needs
- Support list building and outbound preparation when required
Qualifications
- 3+ years in sales coordination, sales operations, business development, or inside sales
- Demonstrated experience supporting complex or strategic sales processes
- Strong research, planning, and synthesis skills
- Excellent written and verbal English (U.S.-facing high-level professionalism)
- Experience preparing leaders for high-stakes meetings
- Comfort owning follow-through without reminders or supervision
- Strong organizational and project-management skills
- High attention to detail and follow-through
- Comfort working with CRMs and sales tools
- Ability to manage multiple opportunities at once without dropping details
Technical Requirements
- Apollo.io: Advanced list building, filtering, verified-email usage, and sequences
- Dripify: Safe LinkedIn automation, inbox management, and activity limits
- CRM Discipline: Zoho preferred; strong CRM hygiene required
- Deliverability Basics: Domain health, warm-up, and bounce-rate awareness
What Success Looks Like
- The Founder only shows up to well-prepared, well-scheduled meetings
- Every deal has clear next steps and consistent follow-up
- No opportunities are lost due to lack of organization or planning
- Sales conversations feel intentional, professional, and structured
- The sales process runs smoothly behind the scenes without bottlenecks
What We Offer
- Competitive base salary + commission/bonus structure
- Benefits include generous PTO
- Collaborative and supportive team culture