Simultaneous interpretation equipment Archives | INGCO International https://ingcointernational.com/tag/simultaneous-interpretation-equipment/ When You Need To Speak To The World, We Help You Find Your Voice. Wed, 08 Apr 2026 14:43:38 +0000 en-US hourly 1 https://wordpress.org/?v=6.9.4 https://ingcointernational.com/wp-content/uploads/2022/04/fav-icon-150x150.png Simultaneous interpretation equipment Archives | INGCO International https://ingcointernational.com/tag/simultaneous-interpretation-equipment/ 32 32 Setting Your Conference Up for Success: Interpreters, Translators, Live Captioning and Technical Services https://ingcointernational.com/setting-your-conference-up-for-success-interpreters-translators-live-captioning-and-technical-services/ Tue, 07 Feb 2023 20:07:08 +0000 https://ingco.wpenginepowered.com/?p=30850 As your company prepares to host a conference or large-scale gathering, it’s important to make sure accessibility is top of mind.  After all, your team...]]>

As your company prepares to host a conference or large-scale gathering, it’s important to make sure accessibility is top of mind. 

After all, your team is taking on a large investment by hosting these events, and ensuring your message resonates with all in attendance is key to success – especially for growing global companies. 

If your company is new to hosting multilingual conferences, the idea of making messages accessible to all attending the event may seem overwhelming. But it doesn’t need to be. As you plan for your event, first consider the following questions:

  • What languages do the attendees speak? (Do you have a way to find this out?)
  • What are the languages most commonly used in the region where the conference is taking place?
  • What forms of communication will be taking place at the conference? (Are there in-person conversations? Live video feeds? Pre-written documents or presentations?)

As you answer these questions, it will become clear whether you need additional help in making your messages accessible. The services that INGCO International recommends all companies consider for their events are conference translation and interpreting, live captioning and technical equipment and support.

Let’s dive into why these elements are essential to consider for multilingual conferences and gatherings. 

Conference Translation, Interpreting and Live-Captioning

When there is a disconnect between the languages being spoken or displayed at your event and those spoken or preferred by attendees, you need to consider translation, interpreting and live-captioning services.

Translation services refer to having written materials produced in the appropriate languages. For conferences, this could look like welcome packets, signage, forms, maps, agendas, guides, etc. Often these documents are the first sign to attendees that your conference will be accessible and inclusive, which any global company should be proud of. 

Interpreting services deal primarily with oral communication. When an interpreter is part of your event, they deliver spoken messages authentically by communicating in first person and utilizing the tone and style of the original speaker. Interpreters add unique value to conferences and events, and are often a vital component for successful international gatherings. 

Live captioning refers to translated content (or subtitles) that are displayed in real time during speaking presentations or video messages. Video is becoming an increasingly important tool in delivering messages during conferences and events, especially as virtual and hybrid attendance options become more popular. For virtual events, live captioning can be a great addition or an alternative to interpreting services. Similar to a live interpreter, someone is translating what the speaker is saying into the appropriate language and typing into on-screen software so it is visible to attendees.

Live captioning is also vital for those in attendance who are hard of hearing or deaf. In the US alone, it is estimated that one in eight people aged 12 and older has some form of hearing loss in both ears – further proof that it’s crucial to consider how your message will be accessible to those who prefer or require written communication. 

An added bonus of having live captioning is it caters to visual learners who can better comprehend and relate to a topic when there is visual messaging to support the conversation. 

Technical Equipment and Support for Conferences

With all of the hard work you and your team put into making sure your conference messaging is understood by attendees, turning your attention toward the type of technology that will help deliver these messages is an important step. Whether it’s audio/visual support, in-person project management, interpreting booths or wireless headsets and receivers, there is no shortage of technical items to consider before hosting your multilingual conference or event.  

While all of this can sound daunting, it shouldn’t deter your company from taking the necessary steps ensuring your messages are received in the languages and formats preferred by your attendees. This is why many companies partner with a reputable language services company to help make this happen. 

Making Your Multilingual Event a Success

Whether your conference or event will be conducted in two languages or 20, the various language service options should be at the top of your planning list. After all, if your message isn’t received successfully by someone in attendance, it’s not only a missed opportunity for your company – it’s also frustrating to those who attend who then may have a negative opinion of your event and company’s brand. 

At INGCO International, our dedicated team of linguistics and event professionals have been helping make multilingual events a success – in more than 200 languages – for 17 years. Learn more about our services for conferences and events at the links below.

Contact us today

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Introduction to simultaneous interpreting equipment

The quality and reliability of the simultaneous interpreting equipment determines the quality and reliability of the simultaneous interpretation, and the success of your meeting. With over 20 years of simultaneous interpreting experience, INGCO International is happy to share some basic information about simultaneous interpreting (SI) equipment.

Managing simultaneous interpreting projects is a complex job and requires trained technicians to support the difficult task that the interpreting team has. The SI team will be best able to perform with standardized soundproof booths, microphones and delegate headsets, and with the support of your INGCO International on-site event manager.

What is needed

The simultaneous interpreting equipment that we provide includes:

  • One encapsulated soundproof interpretation booth per language
  • Interpreter consoles
  • Mixer
  • Transmission system
  • Headset receivers for attendees
  • Headset receivers for interpreters
  • Microphones for interpreters

As your SI equipment supplier, INGCO International will advise you on the specific needs for your meeting, taking into consideration all of the individual details unique to your event.

Simultaneous Interpreting Soundproof Booths

For simultaneous interpretation you will need one booth per language. The booths should conform to ISO 2063 (built-in) or ISO 4043 (mobile) booth standards.

Booths should be completely encapsulated and sound-proof with have a silent ventilation system to ensure communication and trouble-free listening by attendees.

Simultaneous Interpreting Booth

The ISO 4043 and 2063 Standards include the following details:

 

  1. Size: A mobile 2-person booth measures 5.5 feet wide x 5 feet deep x 6.5 feet high.
  2. Location: Booths must located so the interpreters have an unobstructed clear view of speakers and of the screen used for presentations, and allow them to gauge the reaction of participants.
  3. Windows: Booths should have clear (not tinted) glass or plexiglass windows – one covering the front from table height to almost top and one covering the front half of each side.
  4. Ventilation: Each booth must have a silent ventilator, usually fit into the roof at the back, and be properly sound-proofed.
  5. Other! Each interpreter will need a comfortable chair that doesn’t squeak, printed presentations, printed glossaries, scratch paper, writing utensils, bottles of water with closing lids and a moveable desk lamp.

We are looking forward to working with you on your next multilingual conference or event.

Let us know if you have any questions!

 

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